23%
of spreadsheet-based processes contain errors
Business Process Software
Your business has outgrown spreadsheets
We replace messy spreadsheets, manual processes, and disconnected tools slowing your business down with custom software built around how your team actually works.
A
B
C
D
1
Order
Client
Status
Total
2
1042
Harbour
Pending??
£2,400
3
1043
Redland
#REF!
£???
4
1042
Harbour
Done
£2,400
5
1044
AvoBank
Ask Jo
£890
6
1045
Clifton
overdue!
£1,200
7
1046
BristolTe
Done
£3,100
Your
system
system
24Active orders
£18.4kThis month
98%On time
#1042 · Harbour & CoComplete
#1043 · Redland StudioIn progress
#1044 · AvoBankScheduled
Revenue - last 6 months
● Live data
🕐 12hrs saved / week
£18k
average annual cost of manual data entry per employee
5hrs
per week lost to chasing info between tools
44%
of businesses still run critical operations on spreadsheets
Sound Familiar?
The signs you've outgrown your current setup
If these ring true, we should talk.
Spreadsheet chaos
Multiple versions, broken formulas, and no confidence in the numbers.
Copy-paste workflows
Data moved manually between inboxes, sheets, CRM, and invoicing.
No clear picture
Simple operational answers require stitching data from multiple places.
Team collisions
Changes get lost, ownership is unclear, and context disappears.
Admin overload
High-value people spend hours on repetitive process work.
Tool mismatch
Off-the-shelf platforms almost fit, then force messy workarounds.
How We Fix It
We build a system that works like your business does
Not a template. Not a workaround.
#1048Harbour & CoComplete
#1047Redland StudioIn progress
#1046AvoBankScheduled
One place for everything
Your team gets one real-time view of orders, clients, tasks, and outcomes.
- Real-time data
- Role-specific views
- Works on any device
When an order is marked complete
Invoicing, notifications, and reporting run automatically
TriggerOrder status changed to Complete
Then do all of this
ConditionCheck order value and client type
Generate invoice
Creates PDF and pushes to accounting automatically.
Sent to clientNotify team
Updates CRM and sends notifications in real time.
3 notificationsUpdate reports
Recalculates KPIs and updates dashboards instantly.
Dashboard live45 minSaved per order
0Manual steps
3 secTotal run time
Automate low-value manual work
Generate reports, trigger alerts, and run repeatable workflows automatically.
- Auto reports
- Smart alerts
- Workflow triggers
Connected tools
All integrations healthy · Last sync 12s ago
6Active2.4kSyncs today99.9%Uptime
⚙️Your AppCentral hub
Xero
Accounting
Live syncStripe
Payments
Live syncHubSpot
CRM
Live syncGmail
GoCardless
Direct debit
Live syncMailchimp
Marketing
Scheduled14:32 Xero invoice created for Harbour & Co
14:31 Stripe payment received from Redland Studio
14:30 HubSpot contact synced to customer stage
Connect what you already use
Accounting, CRM, payments, and ops tools connected into one reliable flow.
- Xero, QuickBooks, Stripe and more
- Two-way sync
- Custom integrations
Access control and audit trail
Role-based permissions, full activity logging, encrypted data
Permissions matrix
FeatureAdminManagerTeamClient
Orders✓✓✓View
Invoices✓✓ViewView
Reports✓✓View-
Settings✓---
Audit feed
14:42 Sarah changed invoice status on #1048
14:35 James invited new user (manager role)
14:12 System blocked unauthorized settings edit
13:58 Automated backup completed successfully
Encrypted at rest2FA enabledDaily backupsGDPR-ready
Secure with proper controls
Role-based access and audit logs so sensitive operations are controlled.
- Role permissions
- Audit trail
- Encrypted and backed up
The Difference
What changes when you make the switch
😬 Before
Before
- Multiple versions of the same file
- Manual data entry across tools
- No clear ownership or change history
- Reporting requires hours every week
🚀 After
After
- Single source of truth for operations
- Automatic data flow and updates
- Audit trails and role-based control
- One-click reporting in seconds
Our Work
Businesses we've helped make the switch
🐝 Clean Bees · Bristol
Featured Case Study
From spreadsheets and paperwork to a platform that runs the business
Clean Bees had been managing 40+ cleaning operatives with spreadsheets and shared documents since 2014. As the team grew, the cracks showed: missed jobs, payroll headaches, and no visibility on quality. We built a platform that handles rotas, resource planning, quality control, invoicing, and reporting with a mobile app operatives use on every job.
40+Operatives managed
0Spreadsheets
10yrsOf manual processes replaced
From a quoting tool to a platform that runs the whole operation →
A Bristol logistics company started with a simple quoting system. Five years later, the platform runs everything from quote to invoice, reducing manual work and human error at every step.
Sales intelligence for freight — find, research, and track UK importers and exporters →
A web and native mobile platform that turns raw UK trade data into actionable sales intelligence, with proximity search, commodity tracking, and trade activity alerts.
Giving a field team mobile access to job management →
An engineering firm's field workers had no access to the office system. We built a mobile app for on-site job updates, photos, and time logging.
Managing 800+ marketing campaigns from one system →
A digital marketing agency needed recurring campaign delivery, smart team allocation, and automated client reporting at scale — with a workflow no off-the-shelf platform could handle.
How It Works
Four steps from chaos to clarity
01
Tell us what's broken
Free call to map the problem.
02
We map the fix
Agree scope and flow before build.
03
We build it
Weekly progress and feedback loops.
04
Launch and evolve
Onboard team and iterate over time.
What Clients Say
From their words, not ours
★★★★★
“Saved roughly a day a week in admin alone.”
SCSarah ChenOperations Director
★★★★★
“Simpler and cheaper than expected, and transformative.”
JRJames RowlandManaging Director
★★★★★
“They solved a real business problem, not just the tech.”
MLMia LawsonFounder
FAQ
Common questions
Absolutely. Small teams benefit the most because you cannot afford to waste hours on admin. Most of our clients have between 5 and 50 people.
Most projects start from around £8,000 for a focused first version. After a free discovery call we provide a clear fixed-price quote.
A focused first version typically takes 8 to 12 weeks from kickoff to launch. We start with the process causing the most pain first.
We build around your process, not the other way around. No workarounds and no compromises just to fit someone else's product model.
If it is harder to use than the spreadsheet it replaces, we have failed. We involve your team early and iterate until it clicks.
We stick around with support and maintenance plans, and most clients keep evolving their system as they grow.
Usually yes. We regularly integrate with Xero, QuickBooks, HubSpot, Stripe, GoCardless, Mailchimp, and many others.
Tell us the process that's driving you mad
Book a free 30-minute call and we'll tell you honestly whether custom software is the right fix.